Every step, in order, before you ever sign.
This is the whole process. What happens, who does it, how long it usually takes, and what we will need from you along the way. Once you are a client, this same sequence becomes a live board in your portal.
Assessment
Nothing is formed and nothing is owed beyond the consulting engagement until you have a study from credentialed actuaries in your hands and have decided to go forward.
Discovery call
We talk through what your business does, what it worries about, and what you are paying for coverage today. If a captive is not a fit, we say so on this call.
Intake and documents
The business intake form and the documents the actuary will need.
Engagement
A letter of engagement that sets the scope, protects your information, and states the one‑time consulting fee. The word for what we do is consulting, and this is where it starts.
Policy review
We read your existing commercial policies for gaps: deductibles, limitations, exclusions, waiting periods, and any coverage you were declined or had cut back. A captive supplements your commercial coverage. It never replaces it.
The actuary's questionnaire
The credentialed actuaries' intake on the risks your commercial coverage leaves with you: business interruption, key customers and suppliers, warranties, cyber, litigation defense, and the rest.
Actuarial study
A written report that identifies the risks appropriate for your captive and sets the premium for each one using insurance‑industry data. This is the document the whole structure rests on, and it is not ours. It is the actuary's.
Your decision
With the study in hand, you decide whether to go forward. If the answer is no, the engagement ends here.
Formation
Two to four weeks, typically. Most of the waiting is on paperwork, and the portal shows you exactly which piece.
Name and domicile
You submit three name choices for your reinsurance company. We confirm availability and the domicile that fits the structure.
Formation forms
The corporate questionnaire: shareholders, at least two board members, and officers, with a president and a secretary who are different people.
Company formed and licensed
The insurance manager forms the company, prepares the license application and the insurance business plan, and files them with the regulator.
Filings and elections
The employer identification number, the election to be treated as a U.S. corporation, and the small-insurer election that goes in with the first return. Each is made once; the requirements are met every year.
Subsidiary and capitalization
A subsidiary for the bank and investment accounts, and the initial capital that gives the company its footing.
Agreements signed
The investment agreement with its guidelines, the management agreement, and the reinsurance agreement. Three documents that say who does what, in writing.
Accounts opened
The reinsurance company's account and the pooled account, at institutions you and your advisor choose within the investment guidelines.
The first policy
This is the day your captive starts doing the job.
Policy issued
The carrier issues the policy and the reserves are established, both the captive's and the statutory reserves the regulator requires.
First premium paid
Premiums are set by the actuary and based on risk. They are never based on your income, and they cannot be adjusted late in the year to suit it. That rule is a feature: it is what makes the structure hold up.
Management
A properly managed captive is a company. It has a calendar. The portal keeps it, and reminds everyone attached to it.
Quarterly
Cession statements, and the transfers into the pooled account.
Claims, when they happen
Claims are submitted to the insurance manager and reviewed by a claims committee under an established process. Never ad hoc.
Every year
The annual fee in January. The updated actuarial study. The return with its election. Financial statements for the regulator. The license renewal. Minutes and resolutions. Each one lands on the board with a date, and you see it done.
Once you are a client, this page becomes your board.
Same steps. Your dates. Your documents. Everyone you invite reads the same thing.